Executive Assistant

Job Description

Position Overview

Massive Brand Consulting is a business coaching and consulting firm centered around helping women create, market, and sell transformational programs and scale their businesses. We’re constantly growing and evolving our business to the benefit of our clients and their needs, and we’re excited to need more hands on deck!

We are looking for an Executive Assistant to help us with the daily operations of our business— someone who LOVES the idea of owning their own business but doesn’t WANT to own their own business. If you appreciate the freedom in schedule and creativity and want to be a part of building and scaling a transformational business, this might be a perfect fit for you.

This is a part-time role that reports directly to our Founder & CEO. This is a remote, work-from-home position, however, we may require travel to Boston, MA for work functions, meetings, and potential client facing activities.

This position will also require flexibility including working some occasional evenings and weekends.

 

Who We Are

The mission of Massive Brand Consulting is to educate women on how to build and develop profitable businesses and “activate massive brands” allowing them to live their life by design.

We help women understand how to create businesses that are uniquely designed by packaging their passions and talents and become highly profitable to create a global impact and serve others at their highest level.

We do this by creating and delivering information products in the form of online courses, coaching programs, a podcast, and other experiences by using our proven 7-pronged approach, The Massive Brand Method. We know we’re successful when we create a transformation in our client’s business that dramatically increases their company’s revenue, creates a heightened level of efficiency in the organization of their company and ultimately allows them to live their best life. We have a growing audience of 20,000 women entrepreneurs and we’re on a mission to help as many women as possible to scale their businesses.

We’re on a mission to help over 50,000 women within the next 5 years to grow and scale their businesses, thus creating a ripple effect of millions of lives and businesses impacted and transformed for good!

What We Believe In

Activate Self Esteem. We are completely committed to making sure our clients can understand and utilize their gifts to serve their clients in excellence. We aim to make our clients feel amazing about themselves and their brands, helping them build & scale their dream businesses.

Servant Driven. We put our clients first in everything that we do. We understand the amount of commitment and trust it takes to invest in one’s business and we hold that honor with pride. We provide exceptional customer service experiences and treat their businesses like our own.

Luxe High-End Productions. We commit to over-delivering products and services that surprise and delight our clients every day. We pride ourselves in the exceptional quality of our work and strive to make every client experience memorable & transformational. We commit to never putting a cap on the value we offer.

Self Mastery. Our expertise is based on the fact that we learn and grow every day. We make it our business to stay on top of key & trending strategies to teach and implement for our clients, and our own company. We practice what we preach and invest to be the best version of ourselves. We’re constantly flexing our creativity and everything we do is next-level, to benefit the growth of our client’s companies and to be a stellar example with the continued growth of our own.

Lead by Faith. We commit to producing work that we are proud of, but we give God the glory. We’re not afraid to share our beliefs with our clients, because we know what we’re building has nothing to do with the Universe and everything to do with the Creator.

Chosen to be Free. We believe it is absolutely possible to create a life by design. With every service offered, we strive to move our clients closer to the freedom-based lifestyle they desire. We truly believe that faith the size of a mustard seed truly can move mountains. Anything you desire to achieve can & will be.

Integrity Always. We conduct our business in accordance with the highest standards of honesty & professional behavior and ethics.

Tribe Vibes Only. Because we are currently a small team, we work to create a collaborative & solution-based environment. We constantly operate from a “we get to do this” mindset, creating a fun yet hyper-productive work environment. We only win when we ALL win, so we pride ourselves in being ready to roll up our sleeves for anyone on the team.

 

Duties and Responsibilities

You will be working closely with the CEO on the following:

• Anticipate needs so that Tanya can serve the company and its customers at her highest level of excellence
• Eliminate friction at work and home whenever possible by staying five steps ahead and clearing the path for Tanya to make the greatest contribution.
• Communicate on Tanya’s behalf both internally and externally
• Coordinate all company Press and relationships
• Research various topics, as directed, to present to the company
• Manage and schedule calendar (both personally and professionally) including arranging meetings, taking notes, and distributing action items
• Perform personal and professional administrative tasks including, but not limited to, booking appointments, research projects, coordinating travel, and ordering gifts/flowers, etc.
• Run errands and attend in person meetings as needed throughout the week

 

Specific Departmental Focuses Include:

Growth Management:
Manage product launches, marketing campaigns, and overall content strategy for the company
Plan, organize and coordinate team, projects, technology, and ​resources.
Maintain corporate websites and update regularly with relevant information​
Collect​ and analyze specific key performance indicators for our company and create strategies for continued growth where possible

Client Success Management:
Liaising between clients and coaches for issues outside of services offered (billing, log-in issues, scheduling conflicts)
Set up and maintain client portals, membership sites, and client communication systems

Operations Management:
Execute the CEO’s strategic business plan
Create and manage systems for billing & client relationships
Plan and build out systems and automation for the company to run smoothly and cost-efficiently.
​Document processes & procedures and checklist into a Standard Operating Procedures Guide (SOP)
Outsourcing, managing, and tracking the completion of the day-to-day tasks.

 

You Will Know You’re Successful In This Job If:
Revenue and productivity continues to increase for the company
Systems are created and implemented to increase our organizational efficiency
Marketing campaigns are successfully executed
Social media reach continues to grow and expand

Requirements
As we’re looking for an ideal fit, our new Online Business Manager will likely possess what we’ve listed below:
Proven experience as a business manager or relevant role
Self-motivated and self-directed
Excellent organizational and leadership skills
Strong aptitude for numbers and financial reports
Outstanding communication and interpersonal abilities
Thorough understanding of diverse business processes and strategy development
Extremely goal-oriented with the ability to work in a fast-paced environment
Analytical thinking utilizing knowledge of data and market trends to develop key growth strategies
Computer & digital marketing savvy with a strong familiarity with social media marketing and email marketing
Willingness to learn corporate softwares and train other team members

A quiet home work environment, including:

A computer

Cell phone

High-speed internet

This Role Is Not Right For You If You Are…
Someone who is not obsessed with marketing & women’s development.
Someone who wants to run their own business. This position provides the flexibility and freedom of a business owner, but if that is on your punch list in the near future, we’re not a great fit!
Someone who isn’t willing to sign a non-disclosure agreement.
Someone who isn’t looking to grow long-term